Software Condominio - Excel Gratis
| Source | Language | Features | |--------|----------|----------| | | English | Basic HOA tracker | | Template.net – Condo Fee Ledger | English | Payment tracking | | Google Sheets – Condominium Manager | Multi | Real-time collaboration | | Italian Excel forum (forum.excel.it) | Italian | Millesimi + verbale included |
| Unit | Millesimi | Share of €1,200 | |------|-----------|------------------| | 1 | 120 | =$B$1 * (B2/1000) = €144 | | 2 | 85 | =$B$1 * (B3/1000) = €102 | | ... | ... | ... | | | 1000 | €1,200 |
Assume you enter a total expense in cell (e.g., €1,200). Then in column A list all units, column B their millesimi (from Anagrafe), column C the individual share: software condominio excel gratis
This formula automatically recalculates when you change B1. Create "Pagamenti" sheet:
This guide will walk you from understanding why Excel is a valid free alternative, to building a fully functional system, and finally to automating key tasks like splitting expenses and tracking payments. 1. Why Use Excel for Condominium Management? Paid property management software can cost hundreds of euros per year. For small condominiums (under 20 units) or volunteer administrators, Excel is a powerful, free alternative —provided you have Microsoft Excel (or Google Sheets, LibreOffice Calc). | | | 1000 | €1,200 | Assume
| A | B | C | D | E | |---|---|---|---|---| | Unit # | Owner name | Millesimi totali | % share | Contact | | 1 | Mario Rossi | 120 | =C2/1000 | mario@email.com | | 2 | Laura Bianchi | 85 | =C3/1000 | ... | | ... | ... | ... | ... | ... | | | | =SUM(C2:C100) | 100% | | Check: sum of millesimi must be exactly 1000. Step 2 – Expense Categories & Budget Sheet Create "Budget" sheet:
| Function | What Excel can do | |----------|-------------------| | Register of owners & units | Table with names, percentages (millesimi), contact info | | Budget (preventivo) | Annual planned expenses by category | | Expense tracking (consuntivo) | Daily expenses, invoices, dates | | Split costs by millesimi | Automatic calculation per unit | | Payment status | Who paid, who owes, overdue alerts | | Bank/cash reconciliation | Manual check-off | | Minutes & notices (verbali) | Separate sheet or Word link | Step 1 – Master Table: Millesimi di Proprietà Create a sheet called "Anagrafe" with columns: | ... | ... | ...
| Unit | Owner | Expense date | Description | Due amount | Paid | Balance | Status | |------|-------|--------------|-------------|------------|------|---------|--------| | 1 | M. Rossi | 01/02/2025 | Heating share | 144 | 144 | 0 | Paid | | 2 | L. Bianchi | 01/02/2025 | Heating share | 102 | 50 | 52 | Overdue |
| A | B | C | D | |---|---|---|---| | Category | Planned (€) | Actual (€) | Difference | | Heating | 5,000 | | =C2-B2 | | Elevator maintenance | 1,200 | | | | Cleaning stairs | 900 | | | | Insurance | 800 | | | | Administration | 600 | | | | | =SUM(B2:B100) | =SUM(C2:C100) | =Dtotal | Step 3 – Expense Log (Consuntivo) Create "Spese" sheet with these columns:
| Date | Description | Category | Invoice # | Total € | Paid by (owner) | Status | |------|-------------|----------|-----------|---------|----------------|--------| | 15/01/2025 | Boiler repair | Heating | INV-101 | 1,200 | Mario Rossi | Paid | | 20/01/2025 | Stair cleaning | Cleaning | FATT-22 | 150 | Condominium fund | Paid | Create "Ripartizione" sheet.